Friday, March 19, 2010

Recording Handbook: Please suggest topics

How do you calculate tax stamps due on a deed in lieu of foreclosure? What is needed to record a document written in a foreign language? What other issues of these types arise at the recording counter? The Massachusetts Deeds Indexing Standards have existed for ten years and are intended to create a uniform set of rules for recording documents throughout the state. While some questions have been raised about the consistency of compliance by scattered registries, the standards themselves do take us a long way towards standardization. But what of the things that have not yet made it into the standards, like the two examples I cite above? What's the preferred way of handling them. Over time, I've developed a list of such items and how we respond to them, striving for uniformity within this one office, at least. It occurs to me that in the absence of anything more formal such as an expanded version of the Deeds Indexing Standards, a locally produced document that identifies these situations and describes our response to them and our reasoning for that response might be helpful. I'll report on the progress of this project here as it develops. In the meantime, if you have any suggestion for items that should be included, please send them to me by email.

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